How to Leverage Technology for Grounds Management

Reliance on outdated manual processes and sporadic communication can result in lapses in maintenance that are difficult to track and rectify promptly. In today's digital era, inefficient grounds management systems at institutional and commercial facilities impede proactive upkeep and cost control. 

Grounds managers should consider the following options when using new technologies for their tasks:  

Adopt landscape management software: Utilize platforms that offer scheduling, work order tracking, and real-time reporting. Technology can automate maintenance reminders and streamline vendor communications to ensure timely responses. 

Integrate weather alert systems: Implement systems that link local weather data with your maintenance schedule, triggering proactive actions like pre-storm inspections or emergency water management strategies. 

Use digital documentation tools: Encourage the use of mobile apps that allow on-site teams to upload photographs and notes immediately after maintenance tasks. Digital records provide transparency and a reliable audit trail for addressing any future disputes. 

The challenges of managing institutional and commercial landscapes requires grounds managers to be both proactive and adaptive. From designing effective drainage systems to implementing rigorous preventive maintenance schedules, efficient irrigation practices, and strategic vendor management, every aspect of the landscape must be engineered for safety, beauty, and efficiency.  

With proper planning and modern technology, facility managers can reduce liability risks, control operating costs, and significantly enhance the appeal and value of their properties. 

Tom Marsan is a certified snow professional who has been in the landscaping and snow removal industry for about two decades. He is an active member of ILCA and SIMA and is currently the general manager at Beverly Companies in Chicagoland.   

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