Energy management systems (EMS) are common in many medium-to-large buildings, and practically mandatory at campus-based facilities. Facility managers depend on them to maintain comfort and control energy costs. But while the former is routinely achieved, the latter often is not.
Getting energy savings out of an EMS involves a multipronged approach that includes commissioning, ongoing staff training, routine verification of settings, and pursuing options for improving existing EMS capabilities.
An EMS could be as simple as a group of time clocks that automatically turns on and off lighting, HVAC and other equipment. In many cases, it is a computerized system that monitors multiple variables at a variety of locations, controlling conditions based on settings and algorithms in pre-programmed software. A building automation system may encompass the above while also handling non-energy functions.
A well-operated EMS is an exercise in data management. It may, for example, monitor all of the following variables affecting an air handler: temperature, humidity, flow and pressure of incoming air; return air and mixed air damper settings; discharge temperatures at preheat, heating, cooling and reheat coils; temperatures/pressures of chilled and hot water flows to those coils, plus kW and run time of fans. Through sequences of operations, schedules and other presets, an EMS would react to some of those variables and control others.
Such information allows trending of temperatures, humidity, occupancy, etc. When analyzed, that data may point to opportunities to reduce or shut down services when not essential. Data collection also allows tracking and benchmarking of a facility’s performance against prior years, or comparable buildings in the same climate zone. In the hands of a skilled energy manager, data may help to set goals for energy use and peak demand, and sniff out opportunities for cost-effective upgrades, such as a poorly performing chiller.
Some EMS are also used to gather and store energy use data from meters and submeters. Depending on meter location and the sophistication of EMS software, such capability may be used to generate invoices for departmental or tenant energy use.
Since the 1970s, EMS have been integral in efforts to minimize the cost to run equipment while maintaining comfort. Many EMS were bought based on the notion that they would pay off their million dollar price tags over time by cutting energy waste. And that’s often true — but not always. Some EMS owners have been disappointed with their systems, often pointing fingers at manufacturers, contractors and energy service companies (ESCOs).
What goes wrong? EMS practitioners generally divide the problems into three categories:
Obsolescence can also cause problems. At a large university, an EMS kept in operation well beyond its useful life lacked sufficient storage memory to handle more than a year’s worth of meter data. Once the first year had passed, it began to purge the oldest data in its memory one month at a time. When its hard drive failed, all data was lost because there was no automated backup system that routinely stored it elsewhere. By the time these problems were noticed, a great deal of data had been lost, making trending and benchmarking impossible.
One way to get more savings from the EMS is to assess present building energy use and systems. Start by benchmarking against past years’ use at the facility and, if possible, against comparable nearby facilities. Focus on energy use, not cost. Due to changes to utility rates and fuel prices, cost may change significantly even when use doesn’t.
If use on a per-square-foot basis is more than 20 percent greater than prior years (which is more than typical weather and minor facility changes will cause), pursue retrocommissioning — or at least verify that all major schedules and control points are within spec. If a pre-owned facility lacks at least two years of use data, push for a full retrocommissioning. If a building’s air system has not been balanced to ensure proper distribution and temperatures in the last 10 years, that should be part of the commissioning process to address changes in occupancy and use of the building that may have occurred.
Commissioning averages about $.25 to $.30 per square foot, but may be higher for labs or other smaller or complex facilities, or if other services, such as air balancing, are included. Recouping that investment in two to three years (sometimes less) is not unusual. When equipment schedules have been disabled, for instance allowing fans or lights to run all night, or where sensors or controls have failed or been bypassed, quick paybacks may be achieved.
Once all systems are operating properly, start logging energy use data for that ideal condition at major locations — chillers, plant auxiliaries, lighting panels — at least monthly to record their disaggregated use. That information forms a baseline against which future performance may be measured.
To stay on top of this effort, take advantage of an EMS’s ability to collect and correlate large quantities of data without human involvement. Many “canned” functions, like benchmarking, come standard in EMS software while others, like diagnostics, may require an upgrade. Dedicate a knowledgeable staff member to oversee such capabilities on a daily or weekly basis (not just when energy bills arrive), and report anomalies for timely investigation.
Facility managers might also consider performance contracts that involve off-site monitoring and EMS maintenance. With performance contracts, the contractor has to maintain savings or else pay for lost savings, so the contractor will return to a facility and correct problems as part of the service. 
OPPORTUNITIES
Energy management systems (EMS) have a multitude of capabilities, and many cost-cutting options may be available using existing equipment and staff, such as:
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Lindsay Audin, CEM, LEED AP, CEP, is president of EnergyWiz, an energy consulting firm based in Croton, N.Y. He is a contributing editor for Building Operating Management.
